Online Brainstorming with Mind Maps (Tutorial)

Online Brainstorming with Mind Maps (Tutorial) Brainstorming â€"  the term is common both in professional and educational contexts, and youve probably heard it countless  times in your life. You probably also have a pretty good notion of what its all about â€"  generating ideas, making decisions, and coming up with creative solutions for problems. But how exactly does a brainstorming session work? Which format works best, and which setting is the most effective, according to science? In this article, well go over all these questions and try to show you the most effective way to brainstorm in a group setting. What Is Brainstorming? Brainstorming is  a technique created to help groups generate creative ideas, with the aim to solve a particular problem.  The term was popularized in 1953 by the  advertising executive Alex Faickney  Osborn, who predicted  that the creative output of groups would be about 50% higher than that of individuals trying to come up with ideas on their own. Brainstorms can be  used to generate ideas for all types of problems and projects, from finding the perfect name for your startup to  solving a global energy crisis. However, each brainstorming session should focus on one particular problem. Brainstorming sessions  usually follow 4  basic principles Go for quantity:  Participants of a brainstorming session are encouraged to come up with as many ideas as possible. Dont criticize:  During the session, participants shouldnt judge  ideas, be it their own or others ideas. Welcome unusual ideas:  Unusual and wild ideas are very much encouraged during a brainstorming session. Combine, refine, improve:  Participants of the brainstorming should try to build on each others ideas. The problem with traditional brainstorms Contrary to Osborns grand claim, studies have never  managed to prove the effectiveness of group brainstorms. Depending on the complexity of the problem the group is trying to solve, many studies actually find that traditional in-person brainstorms often  perform worse than the same number of people working independently. There are a number of reasons for this phenomenon, among them the so-called bystander effect, also known as social loathing. This is the tendency of people to make less of an effort if others are present. Social anxiety can play a big role, too, and affects particularly those members of the group who are shy, introverted or simply less experienced than other members. Additionally, individual  members of the group can only express one idea at a time if they want the rest of the group to hear their suggestion. This drastically  limits the number of ideas that can be generated within  a given time frame. If brainstorming doesnt work, then what should you  do instead? The solution to all of the typical problems associated with traditional brainstorms comes in the form of modern technology: Web-based collaboration software enables teams to brainstorm together in real time without having to be in the same room and physically interact with each other. Social anxiety is less of an issue when youre facing your laptop screen instead of colleagues or superiors who may be judging your every word; the bystander effect is less effective when there are no actual bystanders; and the number of ideas that can be collected  within a given timeframe is only limited by your typing speed. Compared to  in-person brainstorms, online brainstorming sessions have been found to increase the creative output by almost 50% of a standard deviation. The Most Effective Format for Online Brainstorming Online brainstorming sessions can be conducted with various types of collaborative  software, such as Google Docs (for linear notes),  online whiteboards (for randomly arranged keywords on a blank canvas) or sticky note tools (if youre a die-hard fan of neon post-it notes). However, the most effective format to brainstorm, generate ideas and get your creative juices flowing is probably a mind map. Heres what makes mind maps so effective: Mind maps provide structure and hierarchy for your ideas  and offer a great overview. All your ideas are visualized on one single page. The mind map format reflects how the human brain works. New ideas can  easily be generated  through association. Mind maps make use of colors, icons and images. These can  induce associations, emotions and connotations that can themselves  spark new ideas. Mind maps let you add ideas anywhere on the map. You can insert them wherever they fit best, and group related ideas together easily. Benefits of Online Mind Mapping Software Mind mapping software like MindMeister supports  online brainstorming sessions between an unlimited number of users, which means  you can  harvest the creative input of potentially dozens or hundreds of people. All changes are instantly visible in the mind map, so you can get inspired by other peoples suggestions  and immediately build on them. Sharing your map with others is  easy â€" just invite them via email or send them a secure link on your preferred channel. You can even publish mind maps to the web and invite the whole internet to contribute. We call these maps Wiki Maps. MindMeister allows for frictionless thought organization thanks to the incredible speed with which you can transcribe thoughts and ideas using key shortcuts. You can quickly  paste links and images into your mind map, and store additional information for ideas in the form of notes without cluttering up the map. Using MindMeister you can comment on other peoples ideas and vote them up or down. The results of your vote can then be visualized at the click of a button. You can  access the mind map anytime, anywhere, even from your mobile device. This way you can take part in the online brainstorming session whether youre in your office chair, in the subway or in the park. Using MindMeisters history mode you can track exactly who added what and when. How to Brainstorm Online Using a Mind Map There are a number of steps and best practices you can follow to ensure a productive and successful brainstorming session with your team. Heres what we recommend: Step 1: Start in the center Create a new, blank mind map in MindMeister and write the subject, problem or goal of your brainstorming session in the center. Add an image to the center topic if possible. Tip: Sometimes, formulating the subject as a question can help participants come up with ideas quicker. Step 2: Provide guidelines Write additional information about the exercise as well as guidelines for the online brainstorming session in the notes section of the center topic, so that everybody can quickly find out whats going on and what theyre supposed to do. Tip: Provide a concrete  deadline for people to add their ideas. This will ensure that the task doesnt get put off indefinitely. Step 3: Inspire others Before you share your map with anybody else, add a few ideas yourself to help others get started and inspire them to add their own input. Step 4: Share your mind map You can choose between inviting individuals via email, creating a secure link that you can paste into another channel (such as Slack, WhatsApp or a Facebook Group), or inviting whole groups of people at once. Step 5: Review the map Once everybody has added their input, review the mind map carefully. If the map has become too cluttered, group related ideas and use colors to highlight the best ones. This will help you get a better overview of the material. Step 6: Create action items Depending on the goal of your brainstorming session, you may end up with one single word as the result (e.g. when youre brainstorming to find a great name for your new app), or you may end up with a number of action items (e.g. when youre brainstorming  strategies to reach new markets). If the latter is the case, ensure that all action items are turned into tasks and inserted into your teams task management tool immediately. The last thing you want is for good ideas to rot away in a forgotten mind map. Heres a quick video demonstrating how to turn ideas into tasks using the integration between MindMeister and its brother app MeisterTask: Brainstorm Online with MindMeister ! !